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Zagru

Pharmaceutical warehouses

From 2D code to expiry date, your pharma warehouse under control.

Scan the 2D code and the lot, serial number and expiry date fill themselves in. Picking follows expiry dates, and quarantined stock cannot ship.

Request a demo for your pharma warehouseWhat's ready?

Sound familiar?

Every day in a pharmaceutical warehouse

  1. Short-dated stock gets forgotten on the shelf; by the time anyone notices, it's too late.

  2. Lots and expiry dates are typed in by hand at receiving; mistakes surface at shipping.

  3. When a supplier flags a lot, finding which shelves it sits on takes hours.

  4. In an audit, answering "who changed this record, and when?" takes days.

With Zagru One

Problem and fix, side by side

Each fix shows its status. Zagru One does not file ITS (Turkey's drug tracking system) notifications today; we say so plainly in the roadmap box below.

Available
Works today: the screen and everything behind it are in place, end to end.
In development
Partly built; the screen or the live connection is being finished. Not available for use today.
On the roadmap
Not built yet. It's in our plans; we don't give dates.

  • Problem: Lots and expiry dates are typed by hand.

    Receive and ship by scanning the 2D code

    Available

    Scan the 2D code and the product, lot, serial number and expiry date fill themselves in. The same scan at receiving, packing and shipping.

  • Problem: Short-dated stock stays on the shelf.

    First-expired, first-out (FEFO) and expiry alerts

    Available

    Pick lists follow expiry dates: what expires first ships first. Lots nearing expiry show up as alerts in advance.

  • Problem: Nobody knows where a lot is.

    Lot and serial tracking

    Available

    See which shelf each lot is on, how much of it there is and what state it's in. Stock can be tracked by serial number.

  • Problem: Suspect stock gets shipped by mistake.

    Quarantine and block

    Available

    Quarantine or block a suspect lot in one step. Held stock is never suggested for picking and cannot ship.

  • Problem: Cold-chain products end up on the wrong shelf.

    Separate zones for cold-chain products

    Available

    Each product carries a temperature class. Cold-chain products are put away only to shelves of the matching class.

  • Problem: Pulling records together for an audit takes days.

    Change log for audits

    Available

    Who changed what and when is logged, with the before and after values. With the pharma settings the log is kept for 10 years.

  • Problem: Pharmacy deliveries are planned by hand.

    Group shipments into loads and order the stops

    Available

    Group pharmacy orders into vehicle loads and plan the order of stops.

  • Problem: Recall steps are scattered.

    Recall workflow

    In development

    A workflow that brings recall initiation, notification and approval together is in development. Today you block the recalled lot in one step.

  • Problem: Temperature at receiving is written on paper.

    Temperature record at receiving

    In development

    Recording the product temperature measured at receiving is in development.

Real screens

Three of the screens you'll use in a pharma warehouse

Approvals, counts and warehouse management. These are general product screens; the pharma settings use the same screens.

  • Approval task for a receipt without an advance shipping notice; the details being decided, a comment field, approve and reject buttons.
    Approval: a receipt that arrives without an advance shipping notice goes to the supervisor for approval. The decision and comment stay in the change log.
  • Count planning form; warehouse, count type, the area to count and the start date and time.
    Count planning: a cycle, full, spot or blind count for a zone or a range of locations.
  • Management page of a distribution centre; links for structure, operations and the change log.
    Warehouse management: zones, locations, receiving, counts and the change log on one page.

Unretouched product screens. Company and warehouse names on screen are sample data.

A sample day

A sample day in a pharmaceutical warehouse

An illustrative scenario, not taken from a real customer. Times and steps are examples and use only features available today.

  1. 07:30 · Shift starts

    The supervisor sees lots nearing expiry in the alert list and pending approvals on the approvals screen.

  2. 09:00 · Receiving

    Cases are scanned with a handheld; lot, serial and expiry come from the 2D code. Cold-chain stock is directed to a matching shelf.

  3. 11:00 · Suspect lot

    A supplier flags a lot. It is quarantined in one step and drops off the pick lists.

  4. 14:00 · Pharmacy orders

    Orders are picked by expiry date, verified by scanning again at packing and grouped into a vehicle load.

  5. 17:30 · End of day

    Stock adjustments go through a second person's approval. Who changed what is on record.

Compliance and audit

What you'll have in hand for an audit

  • Change log

    Every change is logged with who made it, when, and the before and after values. With the pharma settings, records are kept for 10 years.

    Available

  • Approved stock adjustments

    Stock adjustments don't take effect until a second person approves them. Critical process steps can also be tied to an approval flow.

    Available

  • Quarantine with a reason

    When stock is quarantined or put on hold, the reason (quality check, recall and so on) is recorded.

    Available

Zagru One has no connection to ITS. We don't claim approval by Turkey's medicines agency (TİTCK) or a Good Distribution Practice certificate. Zagru One keeps the records that support your own processes in an audit.

FAQ

Frequently asked questions

Does Zagru One file notifications to ITS?

Not today. ITS notifications (purchase, sale, return, deactivation) are on our roadmap; we don't give dates. Today you scan the 2D code to capture lot, serial and expiry, and keep filing ITS notifications the way you do now.

How do we scan 2D-coded products?

With Android handhelds (Zebra, Honeywell, Datalogic) or a USB or Bluetooth barcode scanner. The product code, lot, serial number and expiry date in the 2D code are parsed into their own fields.

What can we do in a recall today?

You see which shelves hold the recalled lot and how much, and block the lot in one step; blocked stock is not picked or shipped. A workflow that runs the recall end to end is in development. A screen that shows in one report which pharmacy received the lot doesn't exist yet.

Is there temperature tracking for cold-chain products?

Cold-chain products carry a temperature class and are put away only to matching shelves. Temperature recording at receiving is in development. We don't take continuous temperature readings from sensors in the warehouse.

Request a demo for your pharmaceutical warehouse.

Walk us through your process from receiving to shipping, and we'll show you Zagru One with your own data.

Request a demo for your pharma warehouse

Prefer email? hello@zagru.com

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